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Duplication of Materials

Requests for Duplication

All duplication requests require a completed Duplication Agreement.

The College Archivist reserves the right to refuse copying, scanning or any other form of duplication of materials due to preservation, privacy or copyright concerns, time, or staffing issues.

All attempts to supply information will be made, but please understand that resources are limited and large copying and scanning projects may be outside of our abilities.

Photographs of materials are permitted as long as they are approved by the College Archivist.



Payment must be received before any service is rendered. Cash and credit cards cannot be accepted.

Checks or money orders should be made payable to Springfield College and sent to:

College Archivist
Springfield College
263 Alden Street
Springfield MA 01109

In determining the fee to be charged, the College Archivist will have final judgment regarding whether the photograph is to be used for College, not-for-profit, or for-profit purposes.


All material from archival or manuscript collections will be copied by the College Archives staff and cost $.20 each. If the copies are mailed to the patron an additional fee of $ 3.50 ($5.00 for international orders) is charged (the minimum total fee is $5.00). If a large amount of copying is requested, cost is estimated at $75 per inch of material.


The Archives can provide digital copies of pictorial and printed material. Scanned images can be up to 600 dpi, in black and white or color, and in the image format of your choice (jpeg, tiff etc). Images can be burned onto CD for no extra charge. Self-service scanning is not permitted. Scans cost the full price listed below for the first 10 scans and then there is a $2.00 discount for each scan over 10.

  • Not-for-profit use: $5.00 per new scan.
  • For-profit use: $10.00 per new scan.

Audio and Video Reproductions

Not-for-profit use:

  • VHS to VHS or DVD - $30.00
  • 16mm to VHS or DVD - $50.00
  • LP record to CD - $20.00
  • Reel-to-reel audiotape to CD - $40.00

For-profit use: Add $50 to the above rates.

Television and Video Filming

$100.00 plus $10.00 per image. This service is available only at the discretion of the College Archivist.