Spaces:
Library Spaces

** Please follow these Room Reservation Instructions to request spaces in the Learning Commons using the CampusGroups Room Reservation system (must be logged into PrideNET to view). **

The following rooms in the Harold C. Smith Learning Commons can be reserved by faculty, staff, and students of Springfield College:

• Forum (Room 201): This room can seat 35 with tables or 60 in rows. It contains two screens for projection, a microphone, two monitors, and a video camera. Please note: we are no longer able to open the walls of the Forum for larger events. 
• Davis Center (Room 405): This is a smart classroom that seats 32. It has a projector and white boards. This room is on a quiet study floor.
• CETLS Conference Room (Room 403): This is a conference room that seats 12 to 15 people. It has projection capabilities. This room is on a quiet study floor.

Questions about the above spaces? Contact Gretchen Ide at (413) 748-3376 or gide2@springfield.edu or John Brady at (413) 748-3505 or jbrady2@springfield.edu - for typical room reservation requests, please submit a request through the CampusGroups Room Reservation system. 

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The following room in the Harold C. Smith Learning Commons can be reserved only by the Academic Success Center and should be done so by contacting the ASC directly via email at asc@springfield.edu or by calling (413) 748-3389. 

• Classroom (Room 303): This flexible classroom seats 30.

The following rooms in the Harold C. Smith Learning Commons can be reserved by faculty, staff, and students of Springfield College by contacting the Office of Conferences and Special Events at (413) 748-5287.

• Karpovich Reading Room (Room 406): A classic open reading/studying space with tables, comfortable seating, and power outlets. Seats 12.
• Cooper Terrace (3rd floor): This outdoor terrace overlooking the back of the building seats 40 with high tables and couches.

• Rooms may be reserved in hour-long increments with a maximum reservation of three consecutive hours during the time that the building is fully open. Group study rooms are not available when the full building is closed; the 24-Hour Study Space (1st & 2nd Floors) is available everyday.
• Rooms may be reserved up to two weeks in advance.
• Rooms cannot be booked for semester-long standing usage. This includes classes, office hours, and formal and informal study groups.
• Reservations may be altered by Learning Commons staff members in order to ensure appropriate accessibility for other Springfield College community members.
• Students may use available rooms that are not reserved; however, priority is given to groups with reservations.
• Reservations will be considered canceled 10 minutes after the time of the reservation if the reserving group does not appear.
• Those who have difficulty booking the room through the system can book in-person or with help from the Information Desk.

Check the Group Study Room availability online! You can reserve a room up to two weeks in advance for a total of 3 hours per day.

Reserve a Group Study Room

The Springfield College Museum is available to College departments, alumni, and outside groups for meetings, exhibits, receptions, and similar events.

Departments within Springfield College may reserve the Museum by using the Room Reservation system in PrideNET (look in Judd for the Judd Gymnasium 12 Springfield College Museum). Contact John Brady at jbrady2@springfield.edu or (413) 748-3505 with questions. Reservations must be made at least two weeks in advance.

Alumni and outside groups may reserve the Museum by contacting the Office of Conferences and Special Events at 413-748-5287. There may be a charge for use of the space.

How large a group does the Museum accommodate?

The Museum holds around 100 people in a stand-up reception-style event. Permanent museum exhibit cases are positioned centrally, which make sit-down events more complicated and limits room capacity.

How do groups arrange for furnishings, media needs, and food?

College Departments: Once the space has been reserved, users are responsible for making arrangements for other services. Please make sure to schedule clean up or breakdown of delivered items to take place immediately following the event.

• Furniture delivery and set up: All furniture for the event, including tables, chairs, bistro tables, and food service tables, can be requested via a Facilities work request.

• Media: there is no built-in sound or projection system in the Museum. Podiums, laptops, data projection, screens, PA systems, speakers, and other audio/visual equipment can be requested by submitting a job ticket to Media Services.

• Refreshments: All refreshments should be ordered via on-campus Aramark catering.

Alumni and outside groups: The Office of Conferences and Special Events will arrange all facility, media, and food requests for events.

How do I access the Museum before and lock it up after an event?

During non-open hours, the Museum must be accessed with a key and security code. Facilities, Aramark, Campus Security, Library Services administration, and some college departments have this access. Access can be prearranged with Library Services administration if needed; in addition, Campus Safety is available 24/7 to open and secure the Museum outside of regular college business hours by calling 413-748-3516.